Archive for Technology

Cloud Computing for Non-Profits: Customer Immersion Event

shutterstock_275563196This customer immersion event is focused on non-profits and how the Office 365 platform enables anywhere, anytime access to document creation, collaboration and storage. Microsoft is constantly adding new features to the familiar Office portfolio like Word, Excel, PowerPoint and Outlook & we’ll highlight some of the new features and offer tips and tricks. We will also introduce some of the new products included in Office 365 like Planner and Delve – both excellent team collaboration tools.

Sign up here!

Functional Expense Reporting for New England Non-Profits

Functional Expense Reporting provides donors, funders and the general public with meaningful information about the types of programs and activities carried out by an organization.

The importance placed on functional expense classification makes this an important audit issue.

To help your organization strengthen its reporting, we invite you to watch this recorded webinar, Functional Expense Reporting for New England Non-profits, presented by Michelle Hatch, CPA, Partner, Non-Profit Services Group, BlumShapiro. It’s a behind-the-scenes look at Functional Expense Reporting – what it takes to do it well and how it helps position your organization for ongoing success.

The webinar covers topics such as:

  • How do I meet Functional Expense Reporting requirements?
  • How do I meet my internal reporting, funder, board and FER? How do they co-exist?
  • How can I best accomplish FER in accounting systems without using Excel spreadsheets?
  • What are some of the desired methodologies for allocating key costs?

Click here to view: Functional Expense Reporting for New England Nonprofits

Ask Not What You Can Do for Your Software; But What Your Software Can Do for YOU

Nonprofit Accounting SoftwareYour key software, whether accounting, donor management or payroll, should be constantly evolving. Because of limited time and resources, it is easy to lose track of what your software’s capabilities are and should be. A few quick items to review on a regular basis:

What is the current version? Which version are you on? The further behind you are, the more costly upgrades will become in regards to both money and time.  If you do not have the immediate resources to upgrade, it is still important to confirm the current hardware and software requirements. This will ensure you are budgeting for what could otherwise be hidden costs for new required hardware and related software.

Current Features:
Occasionally, updates are performed to address a specific issue such as fixing a software bug or updates for W-2/1099 processing. Chances are these updates include other enhancements that you should know about! Even if you don’t plan on installing the latest release, make sure to ask your vendor for a list of enhancements on a regular basis.

Also, do not forget to have someone attend training on a regular basis. At worst, current knowledge will be reinforced. More likely, attendees will learn additional tips and tricks.

You can do that?
From the early 1900s to the 1960s, the average kitchen changed in dramatic fashion – candles and windows to light bulbs; ice boxes to refrigerators; your kids speaking with you to watching TV. Report generation has evolved dramatically as well – 15 years ago, you would have to print 25 reports and distribute to each manager via interoffice mail; if you were being “efficient,” you might have scanned each of the reports and created 25 separate emails. Now you can press a button and everyone gets their information immediately. Even better, they have their own direct access from wherever they are.

This is one example, but it’s important to know not just what your software can do, but what it should be able to do. Make sure to ask colleagues, new employees or simply talk to those salespeople who call you to make sure you actually know what is available.

Look for a follow-up post on how to find the time to review items outlined above.

As a manager in our Consulting Group, Matt provides implementation, conversion assistance, training and ongoing support for the firm’s clients. His industry experience includes non-profit organizations such as independent schools, health and human service organizations, arts and cultural organizations and municipalities.