Tag Archive for Microsoft Outlook

CC’d By Mistake: Helpful Outlook Tip Series – Ignore Feature

Have you been CC’d before on emails that you should not have been copied on in the first place? The old way of handling these emails was to simply delete them as they came in. However, in larger email chains there may be numerous email replies and time spent deleting these can quickly add up, resulting in lost productivity. A faster and easier way to reduce these emails is to highlight the message in your Outlook inbox and then click the Ignore button in the ribbon under the home tab.

CC'd by Mistake 1

If it’s your first time using this feature, you will see this additional prompt below, just click on Ignore Conversation button to delete the email conversation.

Now, if there are any future replies to that email thread, Outlook will automatically send it to your Deleted Items folder. If you accidentally ignored the email conversation, right click on the email in your Deleted Items and click on the Ignore button again to restore the email conversation back to your inbox.

This is one more tip for how to utilize the features of Office 365 to be more efficient and productive with your time. If you aren’t already using Outlook, we recommend trying Office 365 which gives you access to the latest Office version (Office 2016). Learn more about how BlumShapiro Consulting can help implement Office 365 for your organization to use.

david haleAbout David: As a senior consultant with BlumShapiro Consulting, David coaches a range of businesses on the latest Microsoft cloud solutions. David’s belief is in keeping technology simple and easy to use for businesses. David has experience in the lifecycle of technology implementations from assessments, selections, implementations and project management. David specializes in the SMB/non-profit market for Microsoft Office 365 and Dynamics CRMDavid received a Bachelor of Science in Information Systems Management from Quinnipiac University. Prior to joining BlumShapiro in 2009, David was a Desktop Support Specialist at Aetna in Middletown, CT. He currently holds a Microsoft Certified Professional (MCP) in Office 365, Dynamics CRM and is a Yammer Certified Community Manager.

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One Simple Way to Reduce Email Clutter

Have you been CC’d before on emails that you really should not have been CC’d on the first place? The old way of handling these emails were to simply delete them as they come in. However, in larger email chains there may be 5, 10 email replies or more which quickly adds up in time and lost productivity. A fast and easier way to reduce those emails is to highlight the message in your Outlook inbox and click Ignore on the ribbon. Now if there are more replies to that email conversation, they’ll be automatically deleted before you even see them in your inbox.

MS Outlook

Quick Note: You do need at least Office 2010/2013. If you don’t have it installed, we recommend Office 365 which gives you access to the latest Office version (Office 2013). Sign up for a free trial if you’re interested in trying this and other features out!

Office 365 E3 Trial (30 Days)