Have you been CC’d before on emails that you should not have been copied on in the first place? The old way of handling these emails was to simply delete them as they came in. However, in larger email chains there may be numerous email replies and time spent deleting these can quickly add up, resulting in lost productivity. A faster and easier way to reduce these emails is to highlight the message in your Outlook inbox and then click the Ignore button in the ribbon under the home tab.
If it’s your first time using this feature, you will see this additional prompt below, just click on Ignore Conversation button to delete the email conversation.
Now, if there are any future replies to that email thread, Outlook will automatically send it to your Deleted Items folder. If you accidentally ignored the email conversation, right click on the email in your Deleted Items and click on the Ignore button again to restore the email conversation back to your inbox.
This is one more tip for how to utilize the features of Office 365 to be more efficient and productive with your time. If you aren’t already using Outlook, we recommend trying Office 365 which gives you access to the latest Office version (Office 2016). Learn more about how BlumShapiro Consulting can help implement Office 365 for your organization to use.
About David: As a senior consultant with BlumShapiro Consulting, David coaches a range of businesses on the latest Microsoft cloud solutions. David’s belief is in keeping technology simple and easy to use for businesses. David has experience in the lifecycle of technology implementations from assessments, selections, implementations and project management. David specializes in the SMB/non-profit market for Microsoft Office 365 and Dynamics CRM. David received a Bachelor of Science in Information Systems Management from Quinnipiac University. Prior to joining BlumShapiro in 2009, David was a Desktop Support Specialist at Aetna in Middletown, CT. He currently holds a Microsoft Certified Professional (MCP) in Office 365, Dynamics CRM and is a Yammer Certified Community Manager.
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If you’ve been on the Internet over the past decade you’ve likely been on the receiving end of at least one phishing email. Phishing is when a hacker tries to disguise themselves as a trustworthy source in order to obtain sensitive information from you; be it your social security number, credit card number, usernames, passwords or other personal information. Every day, as hackers become more and more sophisticated, people fall victim to these scams. Here are four tips you can use to spot and avoid a phishing scam.
- Check the sender’s email address. If you receive an email from ABC Company, you should expect the sender’s email address to come from the same address as the company’s website. For example, let’s say you receive an email from ABC Company, and you know ABC Company owns www.abccompany.com. If the sender’s email address is email@example.com, it is likely a fake as it is from a Yahoo domain. That said, it is also possible for hackers to spoof an email address to make it look legitimate. If you’ve never had contact with the person emailing you before you should always be cautious. As a general rule, unless an email is digitally signed, it is possible it was spoofed. A digital signature includes a unique signature from the certificate, along with a public key proving to the recipient that you are not an imposter.
2. Always be suspicious of emails with generic greetings. Hackers send thousands of phishing emails in the hopes they’ll get a few fish to take the bait. They don’t always have the time, or likely the knowledge, to personalize each individual email and often send in large batched with generic greetings. As such, always be cautious with opening any email which starts with a generic greeting like, “Dear Customer” or “Dear Friend”.
3. Always be suspicious of any email requesting “urgent” personal or financial information from you or your company. If you receive an email with words and phrases like “Urgent” or “Action Required” make sure you are diligent in checking its legitimacy. Be sure to check the sender’s email address if you receive this type of email. If the email is from a government agency (has a .gov email address) such as the IRS it is likely a phishing scam. In our experience, no government agency, especially with their initial contact, will request your personal information via email.
4. Avoid clicking on any links in the email. Hackers may include links in the email taking you to fake websites to try and get information from you. The fake website may look like a real business website, or a website for a legitimate company, but the URL will be slightly different. For example, paypal.com is a real site, but www.paypal.somebusiness.com may be a phishing site Hackers tend to also mix in links to real websites along with links to fake phishing sites for a more sophisticated attack. As such, it is best to manually type in the URL or use a search engine to try and find the real link.
Hackers are getting more and more sophisticated each day. Always keep your guard up when opening strange emails and going to new websites. Be sure to keep these tips in mind when you open your inbox to avoid being reeled in to a phishing scam.
As a senior in BlumShapiro’s Technology Consulting Group, Matt has over 7 years of experience with Microsoft .NET software application development, including solutions for web, client/server and mobile platforms.
Matt’s past experience includes freelance web development, and running his own business in web application design and development. Matt joined BlumShapiro in 2012 as a staff consultant, and won the Rookie of the Year award his first year at BlumShapiro.
Office 365 has been out for over a year and Microsoft’s trend so far with Office 365 has been to continually lower the plan’s prices. With the upcoming Office 365 release on the horizon, Microsoft has given us a preview into the new version of Office 365. There’s a new plan called Office 365 Small Business Premium. This plan is different from the current Office 365 Small Business P1 plan in that it bundles the Office subscription with it versus a separate add on. The current price for the Office 365 P1 plan is $6 a month per user. To add an Office subscription, it’s an additional $12 a month per user. For the new Office 365 Small Business Premium plan it’s $149.99 per user per year, a 30% reduction in price. Here’s a breakdown of the plan:
Office Apps: Word Excel, PowerPoint, OneNote, Outlook, Access, Publisher, InfoPath (PC or Mac)
Exchange Online: 25GB mailbox
Online: 10GB storage with 500MB per user
Lync Online: HD Video Conferencing
Public Website: Includes custom domain and tools to assist in building the website
Pricing: $149.99 per user per year
Licensing: Per user (Ability to install Office 2013 on up to 5 devices)
You can try out the new Office 365 Small Business Premium preview today at http://office.com/preview. Microsoft has announced a service update to Office 365 starting in November with new Office 2013 features. This may be when the new Office 365 plans become available, but we won’t know for certain for another month. As always feel free to comment or ask questions below.