Projects and group work happen all the time at the office. With the digital revolution it’s all about getting this work done in less time. While being more efficient is great, it can be challenging at times to keep up with the pace in ever-changing work environments. Moving your technology infrastructure to the cloud can be a great way to keep up with the evolving technology landscape by staying up to date with the latest innovations. As an Office 365 coach, I enjoy teaching and sharing the latest features of Office 365 with our clients, including my new favorite, Office 365 Groups.
If you have ever worked on a group project, I am sure you know there are usually a few things that you need to have your IT department setup for you to help track group progress, communicate etc. For example, you may want a distribution list created for emailing team members, a shared calendar created to track events and meetings or a shared folder on a network drive for storing documents related to the group. While it is possible to set up and configure a mailbox, network drives, assign permissions and so forth, this can take valuable time away from being productive. Even after everything is configured, you may find yourself with technology that is not user friendly. For instance, you may have created a distribution list for email and then set up a Dropbox folder or a network share folder for storing documents. Using different apps and having to shift back and forth between them can slow down the progress of your project, which is where Office 365 Groups comes in to play.
Office 365 Groups solves the issue by providing all of the collaboration services you would need in a focused work area within Office 365—eliminating the issues caused by using disparate systems and apps. Each group in Office 365 contains the following:
- Inbox – Group emails
- Calendar – Group meetings/events
- Document Library – Storing files and folders
- OneNote Notebook – Taking meeting/project notes
- Planner – Manage project tasks
- Connectors – Connect your favorite apps to the group
All of these features can be created in less than 10 seconds without any IT involvement. This can be a huge timesaver for groups in the business world thanks to the power of the cloud. Getting work done faster and more efficiently is a win for the employee and a win for the business. Office 365 Groups is just one of the many examples of how the cloud is making everyone’s lives a little bit easier.
To learn more about Office 365 Groups and how your company can use them, contact our BlumPOWER team at firstname.lastname@example.org.