Actually doing a feature each work day has proven to be somewhat of a challenge. Depending on my schedule and the chaotic nature of the day at times the process of sitting down, composing some thoughts and publishing them can be difficult at best. I’ve thought about getting a few queued up and then posting at the appropriate time, but that flies in the face of my procrastinating nature. So, I guess will just have to deal with the occasional missed day. I’ll keep things in order, and will make sure we catch up at points, but I will not tolerate any complaints about no post on a given day J
Now, on to the meat of today’s feature – The Content Organizer. One of the greatest strengths of SharePoint is its ease of use and therefore it makes it easy for individuals to upload their content. This is also a source of weakness. It’s quite easy for a user to upload content that gets misclassified by the end user simply because they don’t understand the structure of the document system as intended. Enter “The Content Organizer”. The Content Organizer removes the burden of classification from the end user by routing content to the appropriate location based on meta data and content type. It builds on the routing capabilities that were present for Records Center applications and extends it to support additional scenarios.
The image above shows the different rules we have in our system based on Content Type.
This image shows the edit screen for a rule. You can see you have the ability to set property based conditions and then automatically create the target locations set of folders.
So, why is this useful? Well, there are several use cases. You could set up a rule to automatically have the size of a document library limited to 5000 documents so that when you hit 5001 a new folder is created and the documents routed there. You can have a site organized by departments or divisions and want to ensure that documents end up at the right level in the organization you can set up a rule that looks at some metadata to put it into the right document library. The payoff with this feature is that it will keep your document libraries cleaner and make it easier to find and work with content.
There’s a nice writeup on TechNet here: http://blogs.technet.com/speschka/archive/2009/10/30/sharepoint-2010-content-organizer-part-1-a-cool-new-feature-for-managing-your-content.aspx
As a partner with BlumShapiro Consulting, Michael Pelletier leads our Technology Consulting Practice. He consults with a range of businesses and industries on issues related to technology strategy and direction, enterprise and solution architecture, service oriented architecture and solution delivery.